Iowa Temporary Gambling License

Iowa Temporary Gambling License

Iowa Temporary Gambling License Requirements
Iowa Gaming License
Permit Registration OverviewApplicant must not hold another active resident license in another state or a non-resident license in Iowa. Boxes are allowed for mailing addresses only. All licenses that have been suspended or revoked, applicant should contact the state. Applicant must not have any serious RIRS actions or 1033 actions. Please contact the state if applicable. United States Gaming Licensing by Jurisdiction. The table below provides a broad look at the various licensing requirements and ongoing reporting obligations for suppliers/vendors working with casinos located in a variety of jurisdictions. Printed from the Iowa Racing and Gaming Commission website on December 15, 2020 at 7:23pm.Iowa Racing and Gaming Commission website on December 15, 2020 at 7:23pm. Welcome to the Gambling Casino Restricted License Study Committee. The temporary co-chairpersons of the committee are Senator Horn and Representative Vander Linden. The Legislative Council has authorized one meeting day for the Committee. After having caucus staff speak with the temporary co.
Your business must register for a separate permit number for the following tax types:

Sales Tax Automobile Rental Tax
Hotel/Motel Tax
Consumer's Use Tax
Retailer's Use Tax
Withholding Tax
Water Service Excise Tax
After you have completed your registration request, retain a copy for your records. You may begin to collect tax immediately; your copy will serve as the proof of registration until you receive your permit number. You will receive a letter containing your Business eFile Number (BEN), your permit number and instructions on how to file and remit taxes. Please allow up to 6 weeks from the time you submit your application to receive your documents in the mail.

Request a CopyYou can request a copy of your permit and Business eFile (BEN) Letter by completing form 92-035 available within the Tax Forms Index.
Special EventsIowa Temporary Gambling License RequirementsThe Department does not issue temporary tax permits. A permanent tax permit allows you to conduct taxable sales or perform taxable services in Iowa at any time during the year. See Special Events – Sales/Use Tax Permits

Sales Tax Automobile Rental Tax
Hotel/Motel Tax
Consumer's Use Tax
Retailer's Use Tax
Withholding Tax
Water Service Excise Tax
After you have completed your registration request, retain a copy for your records. You may begin to collect tax immediately; your copy will serve as the proof of registration until you receive your permit number. You will receive a letter containing your Business eFile Number (BEN), your permit number and instructions on how to file and remit taxes. Please allow up to 6 weeks from the time you submit your application to receive your documents in the mail.
Request a CopyYou can request a copy of your permit and Business eFile (BEN) Letter by completing form 92-035 available within the Tax Forms Index.
Special EventsIowa Temporary Gambling License RequirementsThe Department does not issue temporary tax permits. A permanent tax permit allows you to conduct taxable sales or perform taxable services in Iowa at any time during the year. See Special Events – Sales/Use Tax Permits
The Iowa Department of Revenue wants to make registering your business as easy as possible. Online registration simplifies your process and expedites your permit issuance. These permits are free of charge.
You can register online for a business permit for the following tax types:
Sales Tax Automobile Rental Tax
Hotel/Motel Tax
Consumer's Use Tax
Retailer's Use Tax
Withholding Tax
Before you begin the online registration process, please ensure you have your Federal Employer Identification Number (FEIN) available. The FEIN is issued by the Internal Revenue Service (IRS). Corporations, Partnerships, Limited Liability Companies, and Associations must also have each Business Owner's full name and Social Security Number (SSN) available.
Can't register online? Complete the Iowa Business Tax Permit Registration, 78-005.
Need a Water Excise Service Tax (WET) permit? Complete this form or view additional WET information.
Note: If you already registered for a permit in the past you only need to apply once.
If your business has any of the following changes, the Iowa Department of Revenue needs to be notified.
Business Name
Physical Location: For sales tax, if your new location is in a different county than originally established, the owner must cancel the original permit and complete the online business registration process to establish a new permit.
Mailing Address
Corporate Officer(s), Partner(s), or Responsible Party Change: Permits are not transferable from one owner to another. If the business owner changes, the owner must cancel the original permit and complete the online business registration process to establish a new permit.
To request a change in your filing frequency
To reinstate a permit that has not been revoked
Can't change online? Complete anIowa Business Tax Change Request, 92-033.
Once issued, a permit is effective until it is canceled by the owner or revoked by the Department. If you are closing your business, you must cancel all tax permits and file returns through the permit cancellation date to avoid future communications from the department. 
Can't cancel online? Complete an Iowa Business Tax Cancellation, 92-034 to cancel a permit.
If you plan to use a third party (such as an accountant or attorney) to assist in your business activities, complete a Power of Attorney form at the time you apply for your tax permit(s). The Iowa Department of Revenue will not disclose any confidential information until a valid Power of Attorney has been received.
Power of Attorney Form (pdf)
Q. How do I reinstate my permit?
A. To reinstate a permit, please complete the Change Form.
Q. What should my filing frequency be?
A. To determine the filing frequency, visit the Filing Frequencies and Return Due Date page.
Q. How do I establish a Direct Pay Permit?
A. Some qualified purchasers, users, and consumers of tangible personal property or taxable services may remit the tax directly to the Department rather than to their suppliers. Learn more about Direct Pay Permits.
To apply for a direct pay permit you must complete an Application for Direct Pay Permit Registration, 78-011. 
Q. I have not received my permit yet but need to file. What do I do? 
A. The department will accept a one-time paper filing. Complete the applicable paper form and remit full payment to the department. 
Q. I cannot locate by Business eFile Number (BEN). How do I get another copy? 
A. Send an email to idr@iowa.gov and provide the business name of your tax permit, Iowa tax permit number (if applicable), requestor's name, requestor's ten-digit phone number, and requestor's email address. The Iowa Department of Revenue will mail you a copy of your Business eFile Number (BEN), your permit number and instructions on how to file and remit taxes.
Q. I attended a temporary event, such as a craft show, do I need a permit? 
A. Yes. Complete the Online Business Application. Taxpayers only need to apply once for a permit and will remain active until the permit is canceled.
Q: What do the permit numbers look like?
A: It varies by the tax type. 
Withholding: 211234567001 
Sales Tax: 123456789
Retailer's Use Tax: 200111111
Consumer's Use Tax: 912345678
Direct Pay: 123945678
Consolidated Sales Tax: 000009999
Motor Fuel Supplier: 704012345
Motor Fuel Restrictive Supplier: 705012345
Motor Fuel Importer: 706012345
Motor Fuel Blender: 707012345
Motor Fuel Storage Facility: 714012345
Motor Fuel Transportation: 715012345
LPG Dealer: 701012345
LPG User Permit: 702012345
LPG Consolidated: 700012345 
Gambling winnings are fully taxable in Iowa even if the winner is not an Iowa resident.
The gross receipts from almost all gambling activities conducted in Iowa are subject to state sales tax and local option sales tax, if any.
Individuals or groups conducting gambling activities must report and pay sales tax and local option tax, if any, on the gross receipts (not net receipts) of all gambling activities.
Most cities and rural areas of Iowa have the 1% local option sales tax in addition to the state sales tax. Local option sales tax applies if the event takes place in one of these jurisdictions. See Iowa Local Option Tax Information for more information and lists of jurisdictions that have local option sales tax.
Iowa Gaming LicenseAny individual or group conducting gambling activities in Iowa must:
Obtain a gambling license from the Iowa Department of Inspections and Appeals
Obtain a permanent sales tax permit from the Iowa Department of Revenue
Note: A gambling license may not be required for certain 'very small raffles' (contact the Department of Inspections and Appeals for details). Even if a gambling license is not required for a 'very small raffle,' Iowa sales tax is still due and the organizer must apply for a sales tax permit.
A portion of your winnings may have been withheld for taxes upon payment of your winnings by the person making the payment (i.e., the 'payer,' such as a casino). According to state and federal laws, certain winnings are subject to withholding for income tax purposes. Winnings are subject to a 5% withholding rate for Iowa income tax purposes and a 24% withholding rate for federal income tax purposes.*
The withholding of state income tax from your winnings will not necessarily satisfy your Iowa tax responsibilities. You may be required to file an Iowa income tax return. You may also owe more state income tax than what was withheld, depending on different variables such as your total Iowa income or your total income from all sources. Only by completing the IA 1040 can the correct amount of Iowa tax be determined.
If the amount withheld exceeds the Iowa tax calculated on form IA 1040, you may be eligible for a refund of that portion of the tax withheld.
NOTE: Nonresidents are not exempt from Iowa tax or Iowa withholding and usually will not receive a full refund of the Iowa tax withheld.
* This guidance was updated on March 16, 2020. For the most up-to-date federal withholding rate, refer to section 3402(q) of the Internal Revenue Code.
What is subject to withholding:Lottery Winnings: Any payment of winnings greater than $600 is subject to withholding. This also applies to winnings from a multi-state lottery if the tickets were purchased within the state of Iowa.
Prizes (Games of skill, games of chance, bingo, or raffles): Any payment of a prize where the amount won exceeds $600 is subject to withholding.
Parimutuel Winnings: Race track winnings more than $1,000 are subject to withholding.
Slot Machines (River Boats & Racetracks): Withholding is required if winnings exceed $1,200 from slot machines.
What is exempt from withholding?American Indian Casinos: Winnings at Iowa American Indian casinos are not subject to withholding.
Note: winnings at Indian casinos by individuals other than American Indians are subject to Iowa income tax even though they aren't subject to withholding.
The gross receipts from almost all gambling activities conducted in Iowa are subject to state sales tax and local option sales tax, if any. Gambling activities conducted by churches and most charitable organizations are taxable. It does not matter how the proceeds are used.
The following gambling activities are exempt from sales and local option taxes:Activities conducted by county and city governments. (Iowa Code section 423.3(32)).
Activities held by the Iowa State Fair, Iowa State Fair Authority, or Iowa State Fair Foundation (organized under Iowa Code chapter 173), including gambling activities that occur outside of the annual scheduled fair. (Iowa Code section 423.3(35)).
Activities held by a fair (as defined in Iowa Code section 174.1(2)), including gambling activities that occur outside of scheduled fair. (Iowa Code section 423.3(23)).
Raffles held by a licensed qualified organization at a fair as defined under Iowa Code section 99B.1 and pursuant to the requirements specified in Iowa Code section 99B.24. (Iowa Code section 423.3(62)).
Raffles (whether or not they are conducted at a fair event) where the proceeds are used to provide educational scholarships by a qualifying organization representing veterans as defined in Iowa Code section 99B.27(1)(b). (Iowa Code section 423.3(97)).
Usually, tax is included in the price of the gambling activity. To determine the gross receipts on which the tax is based, the tax must be backed out of the total sales.
Example: A group sells raffle tickets for $1 each; the price includes sales tax. 1,000 tickets are sold and the prize cost is $200. The $200 cannot be deducted from the $1,000 before calculating the sales tax due. The state sales tax rate is 6%; in this example, there is a local option tax of 1% for a total of 7%. The group will divide the $1,000 by 1.07 = $934.58. Therefore, gross receipts from the raffle are $934.58 and the total sales tax due is $65.42. (If local option tax does not apply, the gross receipts are divided by 1.06.)
Filing FrequencyHow often a sales tax return is filed depends on the estimated amount of sales tax that was entered on the Iowa Business Tax Registration form.
See Filing Frequencies and Return Due Dates.
Exemption for Purchase of Non-Cash PrizesProperty purchased for use as a prize to players in any game of skill, game of chance, raffle, or bingo game is not subject to Iowa sales tax. The winner of the prize is not obligated to pay the sales tax either.
This exemption includes the purchase of a motor vehicle subject to registration. Upon showing proof to the county treasurer that the vehicle was won, the one-time registration fee will not be charged.
Note: Winners of gift certificates must pay sales tax when they make purchases using the gift certificates.
Amusement Devices in Restaurants and BarsSome restaurants and bars have amusement devices available for their customers to use.Iowa sales tax is due on the sales price from the operation of amusement devices (Iowa Administrative Rule 701-16.26). The tax is collected and remitted to the Department by the owner of the device.
When the restaurant or bar owns the device, it must collect and remit the sales tax.
When the device is not owned by the restaurant or bar, the owner of the device must collect and remit sales tax. The initial taxable transaction is between the device owner and the customer who puts money into the device. The restaurant or bar does not owe any sales tax on the amount of the proceeds given to it by the device owner. The sales tax collected and remitted by the device owner is based on the total sales price from the operation of the device, with no deduction allowed for any proceeds given to the restaurant or bar.
NOTE: The amusement device must clearly indicate sales tax is included in the amount required to use the device (Iowa Administrative Rule 701-212.1).
Taxability of Items Purchased with TicketsWhen a customer uses a ticket from an amusement device to purchase an item at a discount, the item is subject to sales tax as follows:
If the restaurant or bar is reimbursed for the discount by the owner of the device or any other person, sales tax is due on the original sales price of the item.
If the restaurant or bar is not reimbursed for the discount, sales tax is due on the reduced price of the item.
Residents and Part-year Residents of IowaWinnings from all types of gambling, including charitable gambling, casinos, bingo, raffles, state lotteries, and dog and horse track betting, must be reported as 'Other Income' on line 14 on the IA 1040.
If you itemize, you may claim gambling losses as a miscellaneous deduction on Iowa Schedule A. However, this deduction cannot be more than your winnings. For example, if your gambling winnings for the year are $1,000, your deduction for gambling losses cannot exceed $1,000.
Taxpayers who claim the standard deduction on the Iowa return cannot deduct their gambling losses, although they must still report gambling winnings.
For step-by-step details on the process, see Gambling Winnings.
NonresidentsNonresidents are required to file an Iowa return if Iowa-source income, including gambling winnings, is $1,000 or more and gross income (from all sources, not just Iowa) is more than $9,000 if single or $13,500 for married filers. For step-by-step details on the process, see Nonresidents with Gambling Winnings.
Payers and WinnersEither payers or winners must pay withholding tax on gambling winnings. For details on this process in the case of noncash payments, see Winnings in the Form of Noncash Payments under How are Winnings Reported? below.
Winnings are fully taxable and, within limits, gambling losses are deductible.
Payers of winnings from horse racing, dog racing, bingo games, and lotteries must report winnings of more than $600 to the Internal Revenue Service and the Iowa Department of Revenue by filing form W-2G. Winnings of $1,200 or more from slot machines are reported on form W-2G.
The winner's name and Social Security Number are required on the W-2G form.
Taxpayers report their gambling winnings on the IA 1040. If federal tax is taken out of your winnings, you may claim a deduction for it on the 'federal income tax withheld' line on the IA 1040.
Even if your Iowa-source income is less than the amount required to file a return, you may want to file an Iowa return if Iowa tax has been withheld from your winnings. You may be eligible for a refund of the tax withheld on your winnings. You cannot receive a refund unless you file a return.
Can Losses be Deducted?Gambling losses can be deducted up to the amount of winnings. If you itemize, you may claim gambling losses as a miscellaneous deduction on Schedule A. However, this deduction cannot be more than your winnings.
For example, if your gambling winnings for the year are $1,000, your deduction for gambling losses cannot exceed $1,000.
Taxpayers who claim the standard deduction on the Iowa return cannot deduct their gambling losses, although they must still report gambling winnings.
Out-of-state WinningsIowa residents who have winnings from gambling in another state may have to file an income tax return with the other state and pay tax on the winnings.
These winnings are also taxable to Iowa. However, the Iowa resident may claim an out-of-state tax credit on the IA 130 of the IA 1040 for the tax paid to the other state.
Winnings in the Form of Noncash PaymentsProceeds from gambling activities which are not money, such as a car in a sweepstakes, shall be taken into account at the fair market value ('FMV') of the noncash payment for purposes of reporting and withholding. If the FMV exceeds $600, after deducting the price of the wager, the winnings are subject to a 5% Iowa withholding rate regardless of whether the prize is subject to federal withholding. Federal withholding is not required until the noncash payment exceeds $5,000, then the federal withholding rate of 24% also applies. The Iowa tax that must be withheld is computed and paid under either of the following two methods:
1. The winner pays the withholding tax to the payer. In this case, no adjustment to the noncash payment is necessary.
2. The payer pays the withholding tax. In this case, the value of the noncash payment must be increased to account for the withholding tax the payer pays. The withholding is calculated as follows:
For noncash payments that exceed $600 but are not greater than $5,000, figure the value of the noncash payments as follows:
 Noncash payment = (FMV of the noncash payment − the amount of the wager)/ (1 − Iowa income tax withholding percentage)
For noncash payments of $5,001 or more, figure the value of the noncash payments as follows:
 Noncash payment = (FMV of the noncash payment − the amount of the wager)/(1 − (federal income tax withholding percentage + Iowa income tax withholding percentage))
NOTE: If you use the second method, enter the adjusted noncash payment amount in Box 1 of federal Form W-2G: Certain Gambling Winnings. Enter the federal withholding tax paid by the payer in Box 4, and the state income tax withholding paid by the payer in Box 15. State winnings reported in Box 14 will be the same as Box 1.
Example 1: In 2020, Taxpayer A pays $10 for a raffle ticket and wins a television with a FMV of $1,010. The first step is to calculate the net winnings which will equal the FMV of the noncash payment minus the amount of the wager, or ($1,010 − $10) = $1,000. The next step is to calculate the income tax withholding, which is computed under either of the following methods:
The winner pays the withholding tax to the payer. Taxpayer A must pay the payer $50 of Iowa income tax withholding ($1,000 × 5%). The payer must timely remit the income tax withholding. Taxpayer A will receive a W-2G reporting $1,000 of winnings and Iowa withholding of $50. Taxpayer A will not have any federal income tax withholding because A's net winnings do not exceed $5,000.
The payer pays the withholding tax. In this case, calculate the adjusted noncash payment.
 Noncash payment = (FMV of the noncash payment − the amount of the wager)/(1 − Iowa income tax withholding percentage)
 Noncash payment = ($1,010 − $10)/(1 − 0.05)
 Noncash payment = $1,000/0.95
 Noncash payment = $1,052.63
 Iowa withholding = (noncash payment × Iowa income tax withholding percentage) = ($1,052.63 × 5%) = $53 (Rounded)
Taxpayer A will receive a W-2G for reporting $1,052.63 of winnings and Iowa withholding of $53. Taxpayer A will not have any federal income tax withholding because A's net winnings do not exceed $5,000.
Example 2: In 2020, Taxpayer B pays $100 for a raffle ticket and wins a motorcycle with a FMV of $10,100. The first step is to calculate the net winnings which will equal the FMV of the noncash payment minus the amount of the wager, or ($10,100 − $100) = $10,000. The next step is to calculate the income tax withholding, which is computed under either of the following methods:
The winner pays the withholding tax to the payer. Taxpayer B must pay the payer $2,400 of federal income tax withholding ($10,000 × 24%) and $500 of Iowa income tax withholding ($10,000 × 5%) for a total of $2,900. The payer must timely remit the total income tax withholding. Taxpayer B will receive a W-2G reporting $10,000 of winnings, federal withholding of $2,400, and Iowa withholding of $500.
The payer pays the withholding tax. In this case, calculate the amount of the adjusted noncash payment.
 Noncash payment = (FMV of the noncash payment − the amount of the wager)/(1 − (federal income tax withholding percentage + Iowa income tax withholding percentage))
 Noncash payment = ($10,100 − $100)/(1 − (0.24 + 0.05))
 Noncash payment = $10,000/(1 − 0.29)
 Noncash payment = $10,000/0.71
 Noncash payment = $14,084.51
 Iowa withholding = (noncash payment × Iowa income tax withholding percentage) = ($14,084.51 × 5%) = $704 (Rounded)
 Federal withholding = (noncash payment × federal income tax withholding percentage) = ($14,084.51 × 24%) = $3,380.28 (Rounded)
Taxpayer B will receive a W-2G for reporting $14,084.51 of winnings, federal withholding of $3,380.28, and Iowa withholding of $704.
Keeping RecordsAn accurate diary or similar record of gambling winnings and losses must be kept along with tickets, receipts, canceled checks, and other documentation. These supporting records do not need to be sent in with your tax return, but should be retained in case of an audit.
See Federal Publication 529 for more information.